Transform FastPass Terms & Conditions for Practitioners
(Last Revised: June 9, 2026)
As a registered participant (“you”) in the Transform 2027 FastPass Program (the “Program”), you agree to these Terms & Conditions (this “Agreement”) with Transform Media LLC (“Transform”, “we”, or “us”).
By completing registration for the Transform 2027 FastPass Program, you acknowledge that you have read, understand, and agree to these Terms & Conditions, which govern your participation in the Program and may be amended by Transform from time to time.
Participation in the Program requires compliance with Transform’s general Event Terms of Attendance, which are incorporated into this Agreement by reference and may be updated by Transform from time to time.
If you register a colleague on their behalf, you represent and warrant that you have made them aware of this Agreement and that they have accepted it.
1. Practitioner Eligibility
To qualify for the Program, individuals must:
(a) be decision-makers in HR, people, talent, workforce technology or enterprise software who evaluate or implement HR or workforce solutions for their organizations; and
(b) have active projects and investment requirements; and
(c) register using a valid work email address.
Eligibility for the Program is determined solely at Transform’s discretion and may be revoked at any time.
2. Required Meetings
The Program requires each practitioner to complete six (6) one-to-one, 15-minute onsite meetings with participating sponsors.
Transform may assign more than six meetings. Practitioners may accept additional meetings if they wish, but they are only required to complete six meetings to remain eligible.
Meetings must be:
- attended individually (no joint meetings with colleagues);
- taken onsite at the event venue; and
- completed by the practitioner to whom they are assigned. Meetings may not be taken by substitutes, colleagues, or any other individual.
If Transform schedules fewer than six meetings for a practitioner, the required number of meetings adjusts accordingly. Transform may also include participation in a designated roundtable as part of the required activity where fewer than six meetings are assigned.
3. Participation Requirements
To participate in the Program, you agree to:
(a) complete a practitioner profile describing your role and areas of solution evaluation;
(b) participate in the sponsor selection and matching process, meeting the minimum number of Meeting selections as specified by Transform;
(c) respond to Transform communications and platform deadlines;
(d) add all scheduled meetings to your calendar; and
(e) comply with Transform’s general Event Terms of Attendance.
(f) mark all meetings as completed within the event app following each meeting;
(g) participants must complete the Transform post-event survey.
Failure to complete required steps may result in removal from the Program, loss of your complimentary Transform ticket and/or loss of your reimbursement stipend. If removed, you may still attend the event by purchasing a ticket, but you will not receive a complimentary ticket or reimbursement
4. Availability
You agree to keep all designated meeting blocks free until your final schedule is issued. Meetings may span multiple days and are not guaranteed to be consecutive. Participation in the Program requires in-person attendance at the event.
5. Ticket & Incentive
Practitioners who qualify for the Program will receive:
(a) one (1) complimentary ticket to attend Transform 2026 (the “Event”); and
(b) a Transform FastPass Reward in the form of travel and hotel reimbursement up to $500, delivered after the Event.
To receive both the complimentary ticket and the expense reimbursement, you must complete all required meetings (or required activities, where roundtables apply).
If you complete fewer than the required number of meetings, conduct meetings offsite, or fail to attend the Event in person, no expense reimbursement will be issued.
You acknowledge and agree that any and all taxes arising from or related to Your participation in the Program, including, without limitation, any taxes associated with receipt of the Event ticket, or any other benefit, are the sole responsibility of You. Transform shall not be liable for, and will not withhold or pay, any such taxes on Your behalf.
To receive your expense reimbursement, you must send through all expense receipts within 60 days of the event. Failure to submit receipts within this time period, will void your eligibility for a stipend.
Please note that transform will require up to 90 days following the Event to provide payment to you, and will not reimburse for any mileage, points or rewards used for travel. Eligible items for reimbursement include: Hotels, Meals, Airfare, Transportation during the event + travel days for the participant only.
6. Eligibility for Complimentary Ticket
Credit Card Details: You agree that you must provide your credit or debit card information to successfully register for the Program, and in connection therewith, you hereby authorise Transform (and/or its designated third-party service providers) to process a $1 charge on your credit or debit card as part of your Event ticket and Program registration. You also hereby authorise Transform to (i) charge the full price of your Event ticket at the rate set forth on the Transform website at the time of the Event to your credit or debit card if you do not complete your scheduled meetings as described in sections 2-5 above, or (ii) charge the cost of any cancellation fees to your credit or debit card as outlined in section 7 below.
Transform reserves the right to revoke your complimentary ticket and charge the full price of an Event ticket using the credit or debit card authorization provided during registration if you:
(a) fail to attend the Event without prior approval from Transform;
(b) cancel your attendance with less than seventy-two (72) hours’ notice; or
(c) complete fewer than four (4) meetings.
Transform may also restrict your eligibility for future Program editions at its discretion.
If you have already received a complimentary Event ticket through another Transform program (for example, as a speaker or CHRO participant), or have already purchased a ticket, your FastPass complimentary ticket may be transferred to a colleague from the same organization. All applicable Program terms apply to the colleague’s ticket.
7. Cancellations & Substitutions
If you can no longer attend the Event:
(a) you may propose a qualified substitute from your organization;
(b) acceptance of any substitute is at Transform’s sole discretion.
If no suitable substitute is approved and cancellation occurs with less than seventy-two (72) hours’ notice or without notice, Transform may charge the full price of an Event ticket using the card authorization provided during registration.
Repeated late cancellations may result in ineligibility for future Program years.
8. Employment Changes
If you are no longer employed by the organization through which you qualified for the Program, you must notify Transform immediately. In such cases, continued eligibility for the Program is at Transform’s discretion. The complimentary ticket and reward are not guaranteed if eligibility changes.
9. Platform Requirements
You must:
(a) use the designated meeting platform to set up your profile, participate in matching, and manage your schedule;
(b) respond within required deadlines; and
(c) follow all platform instructions.
Failure to comply may result in removal from the Program and loss of the complimentary ticket and prepaid Mastercard.
10. Information Sharing
You acknowledge and agree that Transform may share practitioner information you provide with participating sponsors during the matching and scheduling process.
11. Disqualification Policy
Transform may restrict your eligibility for future years of the Program at its sole discretion for:
(a) failure to complete required meetings;
(b) late cancellation without an approved substitute;
(c) non-attendance at the Event;
(d) repeated unresponsiveness;
(e) misrepresentation of eligibility or role; or
(f) violation of Transform’s Event Terms of Attendance.
To protect the quality of the Program, Transform may also restrict eligibility where behavior indicates that participation is not intended to engage meaningfully with the Program (for example, indicating to sponsors that meetings are being taken solely to receive the Reward or complimentary ticket).
12. Event Recording, Use, and Disclosure
Recording Notice and Consent
By participating in the Program, you acknowledge and agree that Transform may record, photograph, or video capture your attendance and participation. Recordings may include audio and visual capture of meetings, roundtables, sessions, and other program-related activities.
Use of Recordings and Summaries
Transform may use and reproduce event recordings, in whole or in part, for the following purposes:
- Creating and providing summaries or transcripts of meetings and sessions to Participants and Sponsors;
- Internal training, quality assurance, and program development;
- Compliance with legal or regulatory requirements.
Disclosure to Sponsors and Participants
Transform may share select recordings, transcripts, or summarized content with the Program participants of that recorded meeting (including sponsors and practitioners) as Transform deems appropriate for the objectives of the Program.
Responsibility for Shared Information
You are strongly advised not to disclose confidential, proprietary, or sensitive personal information during any recorded session unless you are authorized to do so and recognize the associated risks. Transform disclaims any responsibility for information you voluntarily disclose in any recording or summary.
License and Waiver
By attending or participating in the Program, you grant Transform and its affiliates a royalty-free, worldwide license to use, edit, copy, create derivative works from, and otherwise use event recordings and summaries in accordance with these Terms. You waive any right to inspect or approve Transform’s use of such materials or to receive compensation for them.